Senior Project Accountant
Locations: Opening in either Downtown Los Angeles, San Jose or San Francisco Office
Overview:
California Based Architecture + Interior Design firm is seeking a Senior Project Accountant to join their Los Angeles, San Jose or San Francisco office. The firm has offices in San Francisco, San Jose, Los Angeles, and Shanghai with a portfolio consisting of education, residential, urban mixed-use, hospitality, civic, and commercial office projects. Located in the heart of each city, all offices have a great studio culture and they're growing rapidly! The firm has been named a 2017 Rising Giant by Interior Design magazine, and more recently, has been prominently ranked nationally by Architect magazine on its annual Architect 50 list.
The Senior Project Accountant is an integral part of the Accounting team, partnering with the Project Manager (PM), Principal-in-Charge (PIC) and Accounting Management to perform timely and informed project billing and revenue recognition, in accordance with the firm’s accounting standards and billing protocols. The role also works in collaboration with Marketing and Contracts Management to budget/track costs and ensure contract administration compliance.
Essential Duties and Responsibilities:
Project Set-Up
• Obtain Project Set-up form from PMs and/or PICs
• Set up and maintain project records in the firm’s accounting system
• Set up consultant budgets in Deltek Vision
• Review contracts to validate fees and work breakdown structure (WBS)
Planning Support and Reporting
• Project Planning
o Provide on-going training on the set-up and utilization of the project planning tools
o Work with PMs to ensure project plans are set-up in Deltek and maintained monthly
o Work with PMs to ensure the backlog is updated monthly
Project Accounting and Invoicing
• Project Accounting
o Project revenue generation
o Monitor and analyze project fees to ensure proper revenue recognition
o Review and approve consultant payables, prior to entry in Vision
o Consultant payment calculation
o Communicate with consultants and PMs to provide payment status and to resolve any billing issues
o In collaboration with PM, work with Contracts Administrator to resolve consultant contract issues
o Ensure that consultant invoices and payments are in accordance with consultant contract
o Follow up on pending Prime contracts and Additional Services Authorizations, to ensure prompt execution
o Work in collaboration with PM to maintain organized project contracts files folder
• Invoicing
o Distribute draft invoices to PM for review
o Generate final invoices in client’s required format, with required internal signatures
Collections
• Update collections projections with anticipated timeframe of collections
• Interface with clients’ accounting team to stay abreast of payment status of aged A/R
• Work in collaboration with PM to resolve any client invoice disputes
• Maintain AR Hotlist report to track and explain any delinquent AR balances
• Attend monthly project review meetings with PMs to discuss any outstanding collections issues
Audit Support
• Accounts Receivable reporting and maintain notes on status. Perform Accounts Receivable reconciliation monthly
• Ensures project revenue is accurate
• Ensure consultant WIP is accurate and work with PMs to make any corrections or adjustments
• Engage in WIP review with Accounting team, at the close of each month
Skill, Knowledge, Education & Experience:
• Minimum of eight (8) years of project accounting experience
• Bachelor’s degree in business-related field
• Knowledge of Deltek Vision or equivalent project accounting ERP system
• Strong knowledge of financial concepts, practices and procedures in the A/E industry
• Excellent business communication, organization and analytical skills
• Intermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)
• Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.)
• Works well with others under deadlines and responds to changes in priorities
To be considered for this position, please email your resume to abiren@northernimpacts.com. Place “Sr. Project Accountant” in the subject line of your email.